The Annual Meeting of the Montana Cross Country T Association – 2010

The meeting was held in Missoula, MT on October 10th, 2010. The meeting was called to order by President Mike Robison at 11:02am.

Officers, members, and guests present: Donald Carnegie, Susie Carnegie, Nan Robison, Dave Robison, Tom Carnegie, Jamie Allen, Mike Robison, Jillian Robison, Janice Hutchinson, Mark Hutchinson, Rick Carnegie, Doug Langel, Bill Mullins, Randy Lyman, Holly Lyman, Mike Stormo, Janet Cerovski, Tony Cerovski, and Jackie Stormo.

The floor was opened for nominations for President. Mike Stormo was nominated and seconded. There was a motion to close nominations and cast a unanimous ballot for Mike Stormo as President. Motion passed and Mike Stormo was elected the new President.

Mike Stormo asked everyone to introduce themselves and share how long they have been involved in the Montana 500. New faces noted were: – Randy and Holly Lyman – They purchased Jim Halseth’s Model T from Tom Carnegie and intend to race in June 2011. – Jamie Allen – He purchased a 1926 Touring in Montana and intends to race in June 2011. – Donald Carnegie – He purchased Grant Lundin’s car and intends to be a third generation Montana 500 racer in June 2011.

The floor was opened for nominations for Vice President. Mike Robison was nominated and seconded. Dave Robison was nominated and seconded. Tony Cerovski was nominated and declined. There was a motion to close nominations. There was a vote and Mike Robison was elected the new Vice President.

The floor was opened for nominations for Treasurer. Janet Cerovski was nominated and seconded. There was a motion to close nominations and cast a unanimous ballot for Janet Cerovski as Treasurer. Motion passed and Janet Cerovski was elected Treasurer.

The floor was opened for nominations for Secretary. Jillian Robison was nominated and seconded. There was a motion to close nominations and cast a unanimous ballot for Jillian Robison as Secretary. Motion passed and Jillian Robison was elected Secretary.

The floor was opened for nomination of a two year Director position. Mark Hutchinson was nominated and seconded. There was a motion to cast a unanimous ballot for Mark Hutchison as a Director. Motion passed and Mark Hutchinson was elected to a two year Director position.

The floor was opened for nomination of a one year Director position. Garrett Green was nominated and seconded. There was a motion to cast a unanimous ballot for Garret Green as a Director. Motion passed and Garrett Green was elected to a one year Director position.

The floor was opened for nomination of another two year Director position. Nan Robison was nominated and seconded. Bill Mullins was nominated and seconded. There was a vote and Nan Robison was elected to a two year Director position.

There was a motion to amend the Director position to a one year term due to reviewing the list of directors after the vote. It was seconded. The motion passed and Nan Robison was elected to a one year Director position.

The Director listing and years of term expiration is as follows:

Tony Cerovski – 2011
Garrett Green – 2011
Nan Robison – 2011
Mark Hutchinson – 2012
Doug Langel – 2012
Tom Carnegie – 2012
Mike Stormo – 2013
Mike Robison – 2013
Janet Cerovski – 2013

The minutes (as printed in the newsletter) were passed around. No corrections were noted. There was a motion to approve the minutes as printed in the newsletter and presented at the meeting. It was seconded and passed.

A statement of the cash inflows and expenses paid for at the 2010 run was presented. Cash inflows at the run were from membership dues, run and tour fees, and the sales of shirts and hats. The total inflows were $1,410.00. Expenses paid for the run were $150.75 for gasket sets, $444.25 for shirts, $234.00 for hats, and $40.75 for magnets. The total income was $540.25 after the abovementioned expenses, and this amount does not include any prepaid dues or fees not collected at the 2010 run.

The floor was opened for rule changes. There were some questions about the basic shape of the carburetor and what that is. Restrictor plates were discussed. There was a motion to form an ad hoc committee, with Randy Lyman as the committee chairman, to develop a gauge to attempt to objectify the testing of the basic design of the carburetor. There was second. There was a lot of discussion. Tom Carnegie and Mike Robison volunteered to be members of the committee. There was a vote and the motion passed.

There was some discussion about the carburetor gauge. The gauge itself is expensive to make and there is only one official gauge. It was decided if you would like to mail your carburetor to Spokane, the president and a few directors will test your carburetor and mail it back to you. However, this test is not a guarantee it will pass in June.

There was some discussion about restrictor plates. Tony Cerovski proposed that a committee be formed to discuss restrictor plates. No committee was formed due to lack of interest.

There was a motion to change the race location to Spokane. Motion died due to a lack of a second.

There was a motion to allow aftermarket high speed clutches, specifically the Watts Clutch or the Turbo 400. It was seconded. Discussion included possible advantages to this being easier to crank start, easier to push the car, easier to balance – as an assembly, and people have them in their car. Possible disadvantages discussed included the aftermarket clutch being less robust and the originals rarely failing. The question was called and the motion failed.

There was a motion to add a rule stating “Drivers are responsible for following the prescribed route. Failure to travel the entire prescribed route will result in an assessment of slow time for that leg plus a penalty of fifteen minutes or actual time, whichever is greater. Flaggers or signs may be posted as deemed necessary or advisable.” The motion was seconded and discussed. There was a motion to amend the motion to strike “or actual, whichever is greater” from the original motion. The amendment was seconded and passed. There was a vote on the amended motion. It passed. There was a motion to add to rule #31 “from either side.” It was seconded and passed.

There was some discussion about the head cc measurement procedure, rule #57. Discussion about changing the rule included the use plugs instead of spark plugs or the use of clay, measuring with or without the head gasket, and if the carbon should be cleaned out or not. There was a motion to change the cc limit in rule #57 to 270 cc and add to the rule “The head will be measured without the head gasket, without spark plugs, and spark plug holes will be plugged with clay to be flush. One stock combustion chamber is required, the other chambers to mimic the stock chamber.” The motion was seconded. There was discussion about changing it to say “Head must be in racing condition with the spark plugs used to race, with head gasket in place, and carbon must be wire brushed from head. No filling allowed.” There was a motion to make an amendment to the original motion by adding “No material can be added to the combustion chamber to equalize.” The amendment was seconded and passed. The question was called and the original motion with the amendment passed.

There was some discussion on what “optional” in the rules meant. There was a motion to add a rule stating “Optional equipment must serve the original equipment purpose and no other purpose.” It was seconded and passed.

There was a motion to add a rule stating “The use of Model T Ford and Model A Ford valve springs is allowed.” It was seconded. There was a motion to amend the motion to read “Only stock Model T Ford and Model A Ford valve springs are allowed.” The amendment was seconded and passed. The original motion was voted on as amended and passed.

There was a motion to add a new rule stating “Routes will be planned to avoid running through stoplights under time.” It was seconded and passed.

There was a motion to add a new rule stating “Drivers must drive at or below posted speed limits.” It was seconded and passed.

There was a motion to change rule #72 to strike the sentences “None of the inspectors may be a driver of the car to be inspected.” “An inspector who is the driver of the car coming up for inspection due to disqualification of another car will be replaced by the directors with another inspector.” It was seconded.

There was some discussion about the top position not being an inspector and how a driver of the car can participate in the tear down of the car. There was a motion to amend the original motion by adding a sentence to the rule stating “The driver in the top position at tear down cannot be an inspector, but the next five place drivers are required to be inspectors for the tear down.” Also in the amendment was to strike from the first sentence of rule #72 “appointed by the Board of Directors.” The amendment was seconded and passed. The original motion was voted on and passed.

There was a motion to change rule #58 to include “+ / – .030” after 4 inches. It was seconded. The discussion included how the “stock stroke” means piston sweep. The motion passed.

There was a motion to add a rule stating “All runs must be at least 500 miles under time.” It was seconded and motion failed. There was a motion to strike from rule #77 “plus a daily penalty of one hour.” It was seconded and passed.

There was a motion to flag cars out on the second day in reverse order by the speeds of the legs finished. It was seconded and passed.

There was a motion to not allow a piston to be pulled out during tear down inspection. It was seconded and passed.

There was a motion to change the rules to only tear down the top position car. It was seconded and failed.

There was a motion to add a rule stating that if a faster car catches a slower car that the slower car should let the faster car go by. It was seconded. Discussion included how to police this and what the ramifications would be. Motion failed.

The floor was opened up for new business:
There was a motion to hold the 2011 run out of Conrad, MT and make it a memorial run to Bud Peters. It was seconded and passed.

There was a motion to hold the 2011 run the third full week in June, June 19thto the 23rd. It was seconded and passed.

There was a motion to form an ad hoc committee to create a manual of tear down procedures and order with Bill Mullins as the committee chair. It was seconded. Tom Carnegie, Tony Cerovski, and Mike Robison will also be on the committee. The motion passed.

There was a motion to form an ad hoc committee to reorder, realign, and streamline the rules. It was seconded and passed. Mark Hutchinson will be the committee chair and Jillian Robison and Nan Robison will also be on the committee.

There was some discussion about making a handout of any rule changes before the meeting. There was discussion about the bylaws and if the rule changes are required to be published. The bylaws state that there must be a notice of the meeting. The bylaws can be changed by a 2/3 vote of members at a meeting.

There was a motion to hold the Fall Meeting next year in Spokane. It was seconded. The motion was ruled out of order due to the bylaws stating that the meeting must take place at the clubs place of business or where the President decides to hold it. There was a motion to open a post office box in Missoula at a mail box service and have the mail forwarded to the President or Treasurer, as needed. This will create a permanent address and place of business for the club. It was seconded and passed.

The floor was opened up for old business. Mike Robison received a survey from the MTFCI about tours and member satisfaction. It was passed around. There was some discussion about getting some advertising for next year’s run. There were a few questions about piston coating and lifter coating.

There was a motion for Mike Stormo to look into shirts for the 2011 run. It was seconded and passed. The meeting was adjourned at 2:30.