The Annual Meeting of the Montana Cross Country T Association – 2016.
By Jillian Robison
The meeting was held in Thompson Falls, MT on October 9th, 2016. The meeting was called to order by President Tom Carnegie at 10:21.
Officers, members, and guests present included: Mike Robison, Jillian Robison, Brooke Robison, Lachlan Robison, Heather Robison, Brandon Langel, Doug Langel, Garret Green, Tony Cerovski, Janet Cerovski, Bill Mullins, Russell Hannah, Rick Carnegie, Nan Robison, Tom Carnegie, Jackie Stormo, Mike Stormo, Rick Bonebright, Sonny Bishop, and Gene Carrothers.
There was a discussion about the bylaws and director terms. The floor was opened for nominations for president. Bill Mullins was nominated by Tony Cerovski and there was a second. Mike Stormo nominated Rick Carnegie. He declined. Mike Stormo made a motion to cast a unanimous ballot for Bill Mullins as president. It was seconded and passed.
Bill Mullins took over as president and conducted the meeting going forward. The floor was opened for nominations for vice president. Mike Stormo nominated Tom Carnegie for vice president. There was a second. Garret Green nominated Dennis Powers and there was a second. Rick Carnegie moved to cease nominations which was seconded. Tom Carnegie was elected as vice president.
The discussions about the bylaws and director terms continued. It was decided that we needed to elect two directors to serve three year terms.
The floor was opened for a director position. Garrett Green nominated Dennis Powers and it was seconded. Mike Robison made a motion to cast a unanimous ballot for Dennis Powers as a director. It was seconded and passed.
The floor was opened for the other director position. Tom Carnegie nominated Mike Stormo. It was seconded it, but he declined. Sonny Bishop nominated Rick Carnegie. It was seconded. Garrett Green nominated Doug Langel. It was seconded. Tom Carnegie moved that nominations cease, which was seconded. Rick Carnegie was voted in as the other director.
The treasurer’s report was presented. The income from the 2016 run was $2,515. The expenses were $1,572. The 2016 run netted $943. There is $4,562.75 in the bank account. Sonny Bishop made a motion to approve the treasurer’s report as presented. There was a second and it was approved.
Tom Carnegie made a motion to approve the minutes as printed in the newsletter. The motion seconded and passed.
The floor was opened for nominations of locations. All places named were seconded. The list of locations named included: Helena, Missoula, Deer Lodge, Glendive, and Malta. There was a motion and a second to close nominations. There was a show of hands for the locations and the two with the highest votes were put to a vote. Missoula was the winning location.
The date was discussed. There was a nomination for June 18th. It was seconded and passed.
The floor was opened to rule changes. Nothing was brought up. There was a motion to close the floor to rules changes. It was seconded and passed.
The floor was opened to old business. Tom Carnegie mentioned that he no longer will be doing the newsletter. Sonny Bishop mentioned a lady that would do it for $60 to $80 a newsletter. There was a nomination to have Tony Cerovski prepare the newsletters. It was seconded and passed.
The website was discussed. It was noted that newsletters have not been updated on the website for a couple years.
The floor was opened to new business. The American Car Collector Magazine did an article on the Montana 500.
Rick brought up the director candidates for the MTFCA and noted the two he would like to endorse.
There was an accident last year due to a front end situation. The feeling is that we need to make sure that the cars are more ready to go before they can run. The checklist that is signed by the driver states that they are ready to run. Liability was discussed for situations like this and if this situation would have been worse. It was noted that we should form a committee to get a list ready for the next run. We should start with the MTFCA list and use the safety related items for our checklist. There was a motion to have an abbreviated checklist in addition to the inspection and the driver has to sign it or have another driver sign it. That was seconded. The motion was amended by removing the “or have another driver sign it” section. That was seconded and approved. The motion was seconded and approved as amended.
There was a motion to form a committee to look into this checklist and use their recommendation at the run next year. This motion was seconded and approved. There was a motion to have Tom C lead the committee and he will choose the people he would like to be on the committee at the approval of the directors. This motion was seconded and passed.
There was discussion about how the written notice of the meetings is given on the internet.
Permanent numbers were discussed. There was no interest in having permanent numbers.
There was a motion to adjourn the meeting. It was seconded and passed. The meeting was adjourned at 11:29.