Montana 500 Cross Country T Association
Fall Meeting – October 15th, 2017
St. Regis Community Center
Meeting called to order at 11:30am.
In attendance: Bill Mullins, Tom Carnegie, Susie Carnegie, Doug Langel, Nan Robison, Mark Hutchinson, Janice Hutchinson, Janet Cerovski, Tony Cerovksi, Rick Carnegie, Russell Hanna, Mike Robison, Jillian Robison, Brooke Robison, Lachlan Robison, and Matt Hansen.
Minutes: Mike R made a motion to accept the minutes as presented at the meeting and as printed in the newsletter. It was seconded and passed.
Treasurer’s report: From January to June, we had $2,160 deposits and expenses of $2,101 for 2017. The ending cash account was $4,589.90. Tom C made a motion to accept the treasurer’s report as presented in the meeting. It was seconded and passed.
Tom C read the bylaws for the director terms and positions. In summary, we should elect directors according to their start year and not be concerned with the term end date. This date may change as directors are elected to officer positions. It was determined that we have one slot to fill for Mike Cuffe’s director position. Tony C nominated Mike Cuffe; he was seconded. Rick C nominated Mike Stormo; he was seconded. Rick C. moved that nominations cease and that motion was seconded. Mike Stormo was elected to director at the 2017 meeting (for a start date of 2018). The directors and their beginning years were read out of the newsletter.
Dennis Powers proposed Miles City. He has a routes planned. Megan proposed several cities – Shelby, Columbus, Harlowtown, Red Lodge, Malta, Round Up. Tom C proposed Deer Lodge. Tom C mentioned Glendive. Tony C mentioned that Garrett Green wanted to throw in Dillion and Helena. Rick C moved that nominations for locations close. It was seconded. The run will be held out of Shelby.
Tom C nominated the inspection day to be June 17th, 2018 and the run to start on Monday, as usual. It was seconded and passed.
Rule Changes:
A9. Driver’s must drive at or below posted speed limits. Bill is proposing that we add a penalty of one minute per mile per hour over posted speed limits to this rule. Tom C proposed that we add the penalty as imposed by the club on the club equipment. Tony C recommended that we test the GPS equipment or the radar gun, so that driver’s will know if their GPS is low or high.
Tom C made a motion to add to A9: Driver’s will be assessed a one minute penalty for each mile per hour over the posted speed limit as determined by the association. The rule addition was seconded. The rule addition was passed.
Old Business:
Janet C made a suggestion to pay the race fees and annual dues for the winner and maybe dues or fees for the second and third place drivers. It was discussed a bit and decided that this isn’t a good idea at this time.
Tony C mentioned that maybe we should raise the dues to help cover the printing and mailing of the newsletter for members that want a paper copy. This was discussed and it was decided that Tony C should submit expense reports for his expenses related to the newsletter and request to be reimbursed. Dues should remain unchanged.
Tony C brought up adjustable timing gears. It was discussed. It was decided that no rule changes were needed at this time. Drums were discussed. We also discussed the materials that items are made of.
Bill M brought up the pre-race checklist for driver’s to check the car and bring it to the race signed, so that the liability burden is on the driver.
New Business:
Tony C brought up a decal to be made to show that the car is a Montana 500 car. Matt H brought up a GT 500 sticker, to be changed to say MT 500.
Tony C brought up timers. He mentioned making the numbers bigger so it would be easier to see.
Matt H brought up making a requirement to have obscure turns marked. It was discussed that having cones and such are tough, but we will make an effort to have people when we can at tricky corners.
Nan R reported on her trophy committee. She thought it would be a good idea to add a base either below or above the current base. The cast iron division was removed from the trophy so that we have more room for a while.
Mike R made a motion to adjourn the meeting. It was seconded and passed. The meeting was adjourned at 12:48pm.